European alternative to Gmail

Provider: Gmail
Headquarters: Mountain View, CA
Jurisdiction: United States
Legal regime: CLOUD Act, FISA 702

"EU region" is not sovereignty. Four questions decide it.

Data residency tells you where the bits sit. Sovereignty tells you which legal system can compel access. The answer must hold on all four - or the stack is not sovereign.

Residency

Where is the data physically stored?

Not "in the cloud" - which datacenter, in which country, under which jurisdiction.

Subprocessors

Who else is in your data path?

Every vendor that touches the data: the CDN, the email relay, the error tracker, the analytics pipe.

Jurisdiction

Whose laws can compel disclosure?

A US-headquartered provider falls under FISA 702 and the CLOUD Act - even when the bits sit in Frankfurt.

Key custody

Who actually holds the encryption keys?

If the cloud provider holds both the data and the keys, the data is readable by them - regardless of any DPA.

Fails AWS · Azure · GCP · EU region

Fails on jurisdiction and key custody.

EU bits, US-headquartered parent, US subprocessors in the default path, provider-managed keys.

Passes Binadit managed stack

Passes on all four.

EU-hosted on EU-headquartered infrastructure. Zero US subprocessors in the default path. Customer-held or EU-KMS keys. Listed by name in your Article 28 DPA.

Why teams are exiting Gmail

A free Gmail address used for work falls under Google's consumer terms rather than under a processing agreement with your company, and it belongs to the person, not to the business. Gmail is a service of Google LLC, a US company, so using it is a transfer of personal data to the United States. That is lawful today on the strength of the EU-US Data Privacy Framework or of standard contractual clauses, and both lean on the same question: whether US law protects the data of Europeans well enough. The Court of Justice of the EU has answered no twice, and an appeal against the current framework is pending there. Separately, the US CLOUD Act obliges a US provider to produce data under its control wherever it is stored, so a European data region does not settle it. With Binadit Workspace there is no transfer to a third country, so there is nothing to monitor.

Gmail, and what replaces it in Binadit Workspace

A mailbox is a mailbox: what matters is who runs it and under which law. Binadit Workspace gives you the mailbox, and the rest of the working day under the same login.

Gmail service	What we run instead	Engineering note
Mailboxes on your own domain	A Binadit Workspace mailbox with calendar and contacts, on your own domain.	Your addresses stay the same. Only the MX records change.
Webmail	The Binadit webmail, in 27 languages.	Mail, calendar and contacts in the browser, with the same login as the rest of Workspace.
Mail on computers and phones	Any mail program, through IMAP, SMTP, CalDAV and CardDAV, and JMAP where the program supports it. Or Northmail, our own free mail program for macOS and Windows.	Outlook, Apple Mail, Thunderbird and the mail app on a phone connect through standard protocols.
Shared addresses such as info@ and sales@	Shared mailboxes, with permissions per colleague.	You create them in the portal, or we do it for you.
Account and sender security	Two-step verification, and SPF, DKIM and DMARC prepared per domain.	If your domain or its DNS is with Binadit, the records are placed for you.
Free @gmail.com addresses used for work	Addresses on your own domain.	The domain is yours, so an address stays with the company when a colleague leaves.
Google Calendar, Google Contacts	Calendar and contacts in the same Workspace account as your mail.	They sync to computers and phones over CalDAV and CardDAV, and they move together with the mailboxes.
Google Meet links in invitations	Binadit Meet: video meetings from your calendar, with guests joining in the browser.	Part of Binadit Workspace, with the same login as your mail.
Gemini in Gmail	Not replaced, on purpose. We do not train on your data and we do not put a model inside your mailbox.	Every AI feature inside a US suite is another data flow you answer for under Article 24 GDPR. If you want an assistant, choose one deliberately and know where it runs.

Mailboxes on your own domain

What we run instead: A Binadit Workspace mailbox with calendar and contacts, on your own domain.
Engineering note: Your addresses stay the same. Only the MX records change.

Webmail

What we run instead: The Binadit webmail, in 27 languages.
Engineering note: Mail, calendar and contacts in the browser, with the same login as the rest of Workspace.

Mail on computers and phones

What we run instead: Any mail program, through IMAP, SMTP, CalDAV and CardDAV, and JMAP where the program supports it. Or Northmail, our own free mail program for macOS and Windows.
Engineering note: Outlook, Apple Mail, Thunderbird and the mail app on a phone connect through standard protocols.

Shared addresses such as info@ and sales@

What we run instead: Shared mailboxes, with permissions per colleague.
Engineering note: You create them in the portal, or we do it for you.

Account and sender security

What we run instead: Two-step verification, and SPF, DKIM and DMARC prepared per domain.
Engineering note: If your domain or its DNS is with Binadit, the records are placed for you.

Free @gmail.com addresses used for work

What we run instead: Addresses on your own domain.
Engineering note: The domain is yours, so an address stays with the company when a colleague leaves.

Google Calendar, Google Contacts

What we run instead: Calendar and contacts in the same Workspace account as your mail.
Engineering note: They sync to computers and phones over CalDAV and CardDAV, and they move together with the mailboxes.

Google Meet links in invitations

What we run instead: Binadit Meet: video meetings from your calendar, with guests joining in the browser.
Engineering note: Part of Binadit Workspace, with the same login as your mail.

Gemini in Gmail

What we run instead: Not replaced, on purpose. We do not train on your data and we do not put a model inside your mailbox.
Engineering note: Every AI feature inside a US suite is another data flow you answer for under Article 24 GDPR. If you want an assistant, choose one deliberately and know where it runs.

How we migrate off Gmail

We migrate your existing mailboxes, calendars and contacts from Gmail, historic mail included, and we run both environments side by side until you switch DNS.

Before the move

We map what you have

Mailboxes, aliases, shared mailboxes, calendars, contact lists, shared folders and who has access to what. You get a fixed migration price and a date.
Side by side

Both environments run at the same time

We copy mail, calendars, contacts and files to the new environment, historic mail included, while everybody keeps working in the old one. Nothing is switched off and nothing is lost if we need another pass.
Switch day

DNS moves, and with it the mail

We change the MX records, new mail arrives in the Netherlands from that moment, and a final sync picks up whatever came in during the switch. No downtime, no lost mail.

Binadit Workspace is quoted per company, because the number of mailboxes, the storage and a possible server of your own differ each time. Ask for a demo and you get a quote with it.

Frequently asked questions

View all frequently asked questions

Is Gmail GDPR-compliant?

It can be used lawfully today. Gmail is run by a US company, so using it is a transfer of personal data to the United States, which rests on the EU-US Data Privacy Framework or on standard contractual clauses. That is as durable as those instruments: the Court of Justice of the EU struck down both earlier frameworks, and an appeal against the current one is pending there. Where the data is stored does not change which law the provider answers to.

We use free @gmail.com addresses. Can we keep them?

Not as your company address: an @gmail.com address belongs to Google and to the person who opened it. Everybody gets an address on your own domain, and the old address can forward to the new one for as long as its owner keeps it.

Will people miss the Gmail web interface?

The Binadit webmail gives you mail, calendar and contacts in the browser. It looks different from Gmail and does the same job. Most people work from a mail program on their computer and phone, and those keep working through standard protocols.

Do our email addresses change?

No. The addresses are on your domain, and your domain is yours. We change where the MX records point; everybody keeps the address they have.

What happens to our old mail?

It comes along. We copy historic mail, calendars and contacts to the new environment while the old one keeps running, and we do a final sync after the DNS switch.

Is Binadit Workspace only this one product?

No. One login covers mail, calendar and contacts, Drive for your files, Receive for getting files from outsiders safely, Office for documents in the browser, Meet for video meetings and Book for appointments. Everything runs on servers in the Netherlands that Binadit operates itself.

What does Binadit Workspace cost?

Binadit Workspace is quoted per company, because the number of mailboxes, the storage and a possible server of your own differ each time. Ask for a demo and you get a quote with it.

Is Binadit ISO 27001 or NEN 7510 certified?

The data centre we host in is ISO 27001 and NEN 7510 certified. Binadit itself, as a company, does not hold these certifications. If your own certification requires a certified supplier rather than a certified data centre, tell us before you decide, so you can check that with your auditor first.

Binadit Workspace is more than this one piece

Mail, calendar, files, documents, meetings and scheduling work together and share one login. These are the other pieces.

Plan your exit from Gmail.

30-minute scoping call. We map your stack against EU-only alternatives, estimate the migration effort, and tell you whether it is the right call.

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