European-only alternative to Zoho Mail.

Zoho Mail is a capable suite at a low price, from Zoho Corporation, a group headquartered in Chennai, India. European customers are served from data centres in Amsterdam and Dublin, and the company behind them answers to law outside the EU. Binadit Workspace offers mail, calendar, files, meetings and scheduling from the Netherlands, from a Dutch company with no foreign parent.

India EU-only replacement stack 9 services mapped

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Provider: Zoho Mail
Headquarters: Chennai, India
Jurisdiction: India
Legal regime: No EU adequacy decision

Why teams are exiting Zoho Mail

Zoho stores European accounts in the Netherlands and Ireland, which settles where the data is. It does not settle who controls it. Zoho is an Indian group, India has no adequacy decision from the European Commission, and Zoho's own privacy policy says that transfers within the group rely on standard contractual clauses. That makes the transfer assessment yours to keep up to date. With Binadit Workspace there is no transfer to a third country, so there is nothing to assess.

Zoho Mail, and what replaces it in Binadit Workspace

A mailbox is a mailbox: what matters is who runs it and under which law. Binadit Workspace gives you the mailbox, and the rest of the working day under the same login.

Zoho Mail service	What we run instead	Engineering note
Mailboxes on your own domain	A Binadit Workspace mailbox with calendar and contacts, on your own domain.	Your addresses stay the same. Only the MX records change.
Webmail	The Binadit webmail, in 27 languages.	Mail, calendar and contacts in the browser, with the same login as the rest of Workspace.
Mail on computers and phones	Any mail program, through IMAP, SMTP, CalDAV and CardDAV, and JMAP where the program supports it. Or Northmail, our own free mail program for macOS and Windows.	Outlook, Apple Mail, Thunderbird and the mail app on a phone connect through standard protocols.
Shared addresses such as info@ and sales@	Shared mailboxes, with permissions per colleague.	You create them in the portal, or we do it for you.
Account and sender security	Two-step verification, and SPF, DKIM and DMARC prepared per domain.	If your domain or its DNS is with Binadit, the records are placed for you.
Zoho WorkDrive	Binadit Drive: your files on a server in the Netherlands, synchronised with your computer, with team folders, sharing links and versions.	Part of Binadit Workspace, with the same login as your mail.
Zoho Writer, Sheet, Show	Binadit Office: documents, spreadsheets and presentations in the browser, edited together, on files that stay on Drive.	Word, Excel and PowerPoint files open and save in their own formats.
Zoho Meeting	Binadit Meet: video meetings from your calendar, with guests joining in the browser.	Part of Binadit Workspace, with the same login as your mail.
Zoho Bookings	Binadit Book: a booking page for every mailbox. The appointment lands in your calendar with a Meet link.	Off by default. Every user switches it on themselves.

Mailboxes on your own domain

What we run instead: A Binadit Workspace mailbox with calendar and contacts, on your own domain.
Engineering note: Your addresses stay the same. Only the MX records change.

Webmail

What we run instead: The Binadit webmail, in 27 languages.
Engineering note: Mail, calendar and contacts in the browser, with the same login as the rest of Workspace.

Mail on computers and phones

What we run instead: Any mail program, through IMAP, SMTP, CalDAV and CardDAV, and JMAP where the program supports it. Or Northmail, our own free mail program for macOS and Windows.
Engineering note: Outlook, Apple Mail, Thunderbird and the mail app on a phone connect through standard protocols.

Shared addresses such as info@ and sales@

What we run instead: Shared mailboxes, with permissions per colleague.
Engineering note: You create them in the portal, or we do it for you.

Account and sender security

What we run instead: Two-step verification, and SPF, DKIM and DMARC prepared per domain.
Engineering note: If your domain or its DNS is with Binadit, the records are placed for you.

Zoho WorkDrive

What we run instead: Binadit Drive: your files on a server in the Netherlands, synchronised with your computer, with team folders, sharing links and versions.
Engineering note: Part of Binadit Workspace, with the same login as your mail.

Zoho Writer, Sheet, Show

What we run instead: Binadit Office: documents, spreadsheets and presentations in the browser, edited together, on files that stay on Drive.
Engineering note: Word, Excel and PowerPoint files open and save in their own formats.

Zoho Meeting

What we run instead: Binadit Meet: video meetings from your calendar, with guests joining in the browser.
Engineering note: Part of Binadit Workspace, with the same login as your mail.

Zoho Bookings

What we run instead: Binadit Book: a booking page for every mailbox. The appointment lands in your calendar with a Meet link.
Engineering note: Off by default. Every user switches it on themselves.

How we migrate off Zoho Mail

We migrate your existing mailboxes, calendars and contacts from Zoho Mail, historic mail included, and we run both environments side by side until you switch DNS.

Before the move

We map what you have

Mailboxes, aliases, shared mailboxes, calendars, contact lists, shared folders and who has access to what. You get a fixed migration price and a date.
Side by side

Both environments run at the same time

We copy mail, calendars, contacts and files to the new environment, historic mail included, while everybody keeps working in the old one. Nothing is switched off and nothing is lost if we need another pass.
Switch day

DNS moves, and with it the mail

We change the MX records, new mail arrives in the Netherlands from that moment, and a final sync picks up whatever came in during the switch. No downtime, no lost mail.

Binadit Workspace is quoted per company, because the number of mailboxes, the storage and a possible server of your own differ each time. Ask for a demo and you get a quote with it.

Frequently asked questions

View all frequently asked questions

Zoho has data centres in Europe. Why move?

Because a data centre answers where, not who. The accounts are stored in the EU, and the group that operates them is headquartered in India, a country without an adequacy decision. You remain responsible for assessing that transfer.

Zoho is more than mail. What about the CRM and the other apps?

Binadit Workspace replaces the office part: mail, calendar, files, documents, meetings and scheduling. It is not a CRM or an accounting package. If you use those from Zoho, they are a separate decision.

Do our email addresses change?

No. The addresses are on your domain, and your domain is yours. We change where the MX records point; everybody keeps the address they have.

What happens to our old mail?

It comes along. We copy historic mail, calendars and contacts to the new environment while the old one keeps running, and we do a final sync after the DNS switch.

Is Binadit Workspace only this one product?

No. One login covers mail, calendar and contacts, Drive for your files, Receive for getting files from outsiders safely, Office for documents in the browser, Meet for video meetings and Book for appointments. Everything runs on servers in the Netherlands that Binadit operates itself.

What does Binadit Workspace cost?

Binadit Workspace is quoted per company, because the number of mailboxes, the storage and a possible server of your own differ each time. Ask for a demo and you get a quote with it.

Is Binadit ISO 27001 or NEN 7510 certified?

The data centre we host in is ISO 27001 and NEN 7510 certified. Binadit itself, as a company, does not hold these certifications. If your own certification requires a certified supplier rather than a certified data centre, tell us before you decide, so you can check that with your auditor first.

Binadit Workspace is more than this one piece

Mail, calendar, files, documents, meetings and scheduling work together and share one login. These are the other pieces.

Plan your exit from Zoho Mail.

30-minute scoping call. We map your stack against EU-only alternatives, estimate the migration effort, and tell you whether it is the right call.

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